This article will walk you through how to create a Registration Tool and add shifts/events/meetings.
Required access:
You will need the Registration Administrator or Administrator access level.
How to get there:
- From the Member Portal, go to Admin > Member Management
- Select Registration Tool Manager
1) Add Frequently Used Physical Locations
First, enter the Locations you frequently use for your events. If it's a physical location that will be used for more than one event, enter it in the Registration Locations page by clicking on Add Location. See Video - Manage Locations in the Calendar
If the event you would like to add will only be used once or is a virtual event, skip this step.
2) Add Registration Tool
Next, create your registration tool. Creating a registration tool creates a corresponding calendar, which will appear under Calendars on the member portal home page. Not all calendars have the same set up and creating different registration tools allow you to organize calendars by event type (shifts, GMMs, events, etc.), and by calendar feature (free events, paid events, sign-up vs. informational).
Paid Events calendars include the ability for paid admission options (i.e. tickets). It is not recommended to create free member events on this calendar. You would have to create a separate registration tool for these events.
Here are the different types we recommend:
- Meetings - GMMs, Board Meetings, Executive Team and New Member meetings
- Member Events - Internal member events such as Socials
- Public Paid Events - Public Events with paid options that are synced to your Public Site will go in this calendar
- Shift or Volunteer Opportunities - Shift opportunities should be put on a Shifts calendar, or you can create a calendar for shifts associated with a particular event e.g. Shifts: Touch-A-Truck.
- See How to Mass Create Shifts and Events, which is an easy way to create multiple shifts of the same type.
- Public Free Events (optional) - For events that are free to the public, usually a recruitment event for new Members.
See Creating a Registration Calendar Through The Wizard
After you create a registration tool like "Meetings", there are advanced setup options to configure this registration tool. Take note, anything (except for name and description) set up at the Registration Tool level will become the default for all events created in this tool. See Advanced Setup and Editing Registration Calendar
For all tutorials related to this topic, see Setting Up a Registration Calendar
3) Add Shifts, Events and/or Meetings
The last step is to add your shifts, events and meetings to the registration tool you just created. In Registration Tool Manager, next to the Registration Tool you would like to add events to, click Manage. 
On the next page, click on Add Registration Event to create your event. 
For example, inside your Meetings registration tool/calendar, you can create the events for your GMMs, Board Meetings, EMT and New Member meetings. See Creating & Editing Individual Events/Shifts in a Registration Calendar.
There is also a mass create events option, which is helpful when you are creating the same type of event like GMMs. See Mass Creating, Editing, and Assigning Shifts and Events
Other Location Types
- Other Location - If you want to add a Location that will only be used once, there is an Other Location section where you can add a location.
- Virtual Locations - This is a new option that will allow you to include a meeting link for Members to join a virtual meeting. The options include: Zoom, Google Meets, ShinDig and Teams
For Public and Paid Events, see these tutorials:
Volunteer Shifts
For all tutorials related to this topic, see Setting Up Individual and Recurring Events/Shifts
Note: If you do not want to Members to sign up for your event and you are still finalizing the details, you can add a number of days in Sign Up Start Days Before. For example, if you set it to 1, they can only sign up a day before the event. When you're ready to make this event available for registration, remove 1 from this field.
3) Attendance Tracking
To manage attendance for your event, there is an attendance page where you can mark attendance. If you have a Primary Coordinator or Secondary Coordinator assigned to an event, make sure that in the Setup of the Registration Tool, under Advanced - Coordinator, the Primary Coordinator Access and the Secondary Coordinator Access fields are both set to Manage Attendees so that they will be able to manage attendance for the event. 
If you would like to display the Attendee Counts for your event to members, in the Setup of your Registration Tool, under General, set Show Number of Attendees to yes. If you would like to also display the Attendee List, set Make Roster Publicly Viewable to Yes.
Also, if you would like your Coordinators to receive registration and cancellation emails once the event is open, go to Setup > Advanced - Notification of Registration and Advanced - Notification of Cancellation and set the Send Notification of Cancellation/Registration Email Days Before to 365 or a date in advance before your event starts.
See Marking Attendance for Registration Events/Shifts for steps to manage attendance for your event.
Self Check In Using the JL Mobile App (Optional)
Setting Up a Registration Tool to Use Self Check-In
Setting Up a Registration to Use Self Check-In
Using the JL App as a Member to Check in/out of an Event
Using the Self Check-In Admin Features
Configuring Hours for Registrations
How to Configure Registrations to Give Requirement Credit Based on Hours
Giving a Members Hours Through the Registration Tool
Overriding Hours Credit for an Event/Shift/Meeting in the Registration Tool