As leadership changes from year to year, one of the most important responsibilities is maintaining access your League’s public-facing website. This helps prevent lost access, missed renewals, broken forms, outdated information, and unnecessary support requests. Taking time to properly transfer website knowledge and responsibilities allows incoming Leaders to begin the new League year with confidence. This guide is for League Website Managers, Communications Leaders, Presidents, and Public Website Administrators in charge of the League Member Essentials Public Website.



Why Website Transitions Matter


League websites often contain information managed by multiple volunteers over many years. Without a formal transition process, important information can be lost, including:

    •    Website login credentials

    •    Domain registrar access

    •    DNS records

    •    Analytics accounts

    •    Social media integrations

    •    Form notifications

    •    SEO settings

    •    Website governance procedures


Here are recommended steps for transitioning your Member Essentials Public Website from one League year to the next:

1. Review Website Content

    • Update board leadership pages

    • Remove outdated announcements

    • Archive completed events

    • Review committee information

    • Review volunteer opportunities

    • Verify contact information


2. Review Website Users

    • Who still needs access

    • Who should be removed

    • Who needs updated permissions


3. Review access to:

    Website

        • WordPress Admin Login


    Domain Services

        • Domain Registrar

        • DNS Management Provider


4. Review Website Forms

    Check all website forms and contact forms in Member Essentials

    Verify:

        • Form submissions are routing correctly

        • Recipient email addresses are current

        • Committee inboxes are monitored

        • Membership inquiry forms are functioning


    Common examples:

        • Contact Us

        • Volunteer Interest Forms

        • Sponsorship Forms

        • Community Partner Forms


5. Review Website Governance

    Website management works best when responsibilities are clearly defined. Recommended documentation includes:

    Website Procedures Document:

        • Who approves content

        • How updates are submitted

        • Who manages website access

        • Who handles domain renewals



Need Help?


If you have questions about your Member Essentials Public Website, consult the Knowledge Base for additional guidance and support resources.