This article will show you how to view and use filters in the Hours Manager.


Accessing the Hours Manager
You will need the Hours Administrator administrative access level.


To get to the Hours Manager, follow these steps:

  • Enter the Administrative Area (from the homepage, click on Admin)
  • Navigate to Member Management by clicking on the person icon
  • Select Hours Manager


Search Filters

  1. Once at the Hours Manager you can use multiple search filters. The following describes each available filter
    • Name: Account Name
    • Position: The current position of the volunteer
    • Status: The current status of the hours submitted by the volunteer
    • Type: The type of hours submitted to the hours manager
    • Start Date/End Date: Filtering on when the hours were submitted


Result Columns

  1. In the Hours Manager, the search results provide different pieces of information per row. The following describes each column:
    • Date: the date the hours were submitted
    • Name: Account Name
    • Activity: If the hours were submitted manually, and not given through the registration tool, this will show the activity they chose when submitting hours
    • Position: If the hours were given through a registration tool, this would show the position the hours are going towards
    • Registration: if the hours were given through an event/shift in the registration tool this will show which registrations the hours are from
    • Type: This will show the type of hours they received
    • Status: This will show if the hours are approved, pending, or rejected
    • Hours: This will show the number of hours the volunteer submitted/received
    • Actions: The admin can view, edit, or delete the hours submission


Action Buttons

  1. At the bottom of the screen, there are a few action buttons. The following describes each button
    • Add: An admin can manually add hours for a volunteer
    • Approve All: They can mass approve all hours (if they have filtered on any specific hours, it will only approve all the hours that appear in the filter)
    • Summary Report: Provides an overview of the hours recorded (if they have filtered on any specific hours, it will only approve all the hours that appear in the filter)
    • Export to Excel: Exports a copy of the hours information to an Excel document (if they have filtered on any specific hours, it will only approve all the hours that appear in the filter)
    • Refresh Hours: This refreshes the hours manager to show the most up to date information. (An hourly refresh of the hours manager automatically occurs)