This article will walk through how to set up paid event options. Within a registration event, if the tool is configured for paid events, you can set up different payment options for people to choose when registering.


To learn how to configure a calendar for paid events, click here to read the article How to Configure a Paid Events Calendar.

An example of this would be if you were hosting a seminar where people needed to pay for seats. For example, you could have a General Admission paid option for $20, a General Admission VIP option for $50, a General Admission with Meet and Greet for $100, etc. 


Required access:

You will need the Registration Administrator access level.


How to get there:

  • From the Member Portal, Admin > Member Management
  • Select Registration Tool Manager
  • Click Manage next to the Registration Tool

How to add payment options:

  1. Search for the event you are adding options for
  2. Next to the event, click the Edit icon in the Options column
  3. Click Add Option by clicking on the plus button on the top right
  4. You'll fill out the following fields:
    • Name: The name of the option (i.e. VIP Tickets) 
    • Max Per Registration: The maximum number of tickets or registrations that are available for this event option.
      • i.e. If you have multiple paid options and your Max Reservations at the event level is set to 300, make sure the Max Per Registration for each paid option adds up to the overall capacity of the event.

        *Name

        		Max Per RegistrationMax Per PersonTotal for Each Paid Option
        Member Ticket100
        		1100
        Guest Tickets2002
        		400
        VIP Tickets1001
        		100

    • Max Per Person: The maximum number of tickets that can be purchased for each paid option 
      • This is an optional field, but if you wanted to limit the number of tickets a single Person can purchase, you can set a Max number. In our example, Members can only purchase up to two Guest Tickets
    • Access Group: This is set if the option is only available to a certain group of people 
    • Price: Price of the paid option 
    • Accounting Reference: (optional) the accounting code needed for reports on purchases. This can be created through Accounting Reference Configuration. 
    • Collect Attendee Information: This will collect the information for each person attending. By default, this is checked off to ensure that the names for each attendee will appear on the Attendance page. If you do not want to collect the names, you can leave this box unchecked.
    • Number of Attendees: Number of attendees for each option. In most cases, you'll enter a 1 here. This will create 1 attendee information captured for each single registration. 

    • However, let's say your event is buy 1, get 1 free. For that, you'd enter a 2 here, which will give you two attendee entries for each single registration. See examples below:
    • Do not collect custom questions: If you have custom questions set up and check this box, none of your custom questions will appear when Members register and select this option
    • Hide the following questions?: If you have custom questions set up and check this box, the questions will appear, and you can select which question(s) you don't want to appear to Members who select this option 
    • Hide option except when using special invitation link?: Checking this off will allow this option to be selected only by those who register via the special link. This link will generate and populate on the Event Manager page. Click Copy to grab the URL.
  5. Save 
  6. You can repeat this for any additional paid options needed for the event